Indah Nur Hapsari
EA · Corporate Secretary · Finance Support
Executive Assistant and Corporate Secretary supporting business owners and general managers across hospitality, FMCG export, and multi-entity holding groups — from full-cycle bookkeeping and tax-ready reporting to confidential correspondence and cross-functional coordination.
With 9+ years across hospitality, FMCG export, and a multi-entity holding group, I keep the people at the top organized, compliant, and free to focus on growth. My work spans private bookkeeping and reconciliation, multi-entity payroll, tax-ready reporting, and the confidential correspondence, contracts, and SOPs that hold an operation together.
Aug 2025 – Present
Personal Assistant & Corporate Secretary
PT. Vitalonga Tetap Abadi
- Support the Principal across confidential personal and business matters, formal documentation, and coordination with entities, consultants, and international property agents.
- Run private bookkeeping: daily recording, weekly/monthly bank & credit-card reconciliation across accounts, structured expense categorization, and annual reports for tax filing.
- Process multi-entity payroll, salary slips, and THR; draft legal documents (contracts, NDAs, supplier agreements) and develop org-wide SOPs.
- Manage a centralized database of ~40 property units across Medan, Jakarta, Batam, Singapore, and Australia.
Jul 2024 – May 2025
Secretary & Export Operations
PT. Riyana Cipta Pangan
- Full secretarial support to the General Manager: executive calendar, meeting minutes, operational reporting, and liaison between management and field teams.
- Ran end-to-end export operations to Timor Leste, UAE, India, and Africa — buyer prospecting, contract and price negotiation, and trade-fair relationship building.
- Prepared complete export documentation (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, PEB via INSW).
Jan 2022 – May 2024
Secretary & General Administration Officer
Magnum Hotel Purwokerto
- Secretary to hotel management: scheduling, minute-taking, leadership calendar, assignment letters, and basic legal documents.
- Maintained employee records, attendance, and overtime; assisted recruitment and onboarding; implemented digital archiving.
Jan 2019 – Jan 2022
Assistant to Sales & Marketing Manager
Atrium Resort & Hotel Purwokerto
- Optimized OTA performance, contributing to measurable booking growth; planned hotel events (wedding expos, corporate gatherings, media launches) end-to-end.
- Supported target setting, market segmentation, and periodic sales reporting; managed event budgets, contracts, and logistics.
Mar 2016 – Jan 2019
Front Office Staff
Atrium Resort & Hotel Purwokerto
- Managed guest check-in/out and reservations via Front Office System and OTA platforms; recorded daily transactions and maintained front-office cash security.
Executive & secretarial support
- Calendar & inbox management
- Meeting coordination & minutes
- Travel arrangement
- Confidential correspondence
- SOP development
- Legal document drafting
Finance & bookkeeping
- Petty cash & general ledger
- Bank & credit-card reconciliation
- Expense categorization
- Monthly & annual financial reports
- Multi-entity payroll & THR
- Tax (SPT) documentation support
Tools
Languages
- English — professional working
- Indonesian — native
Education
Bachelor's in Economics, HR Management
Universitas Wijaya Kusuma Purwokerto
Certifications & training
- Environmental Document Preparation & Management for HSE Teams — Ioda Academy · Feb 2026
- Xero & QuickBooks Online ProAdvisor — in progress
Available for executive assistant, corporate secretary, and bookkeeping roles — remote or on-site. Let's talk.